Our Supply Chain Manager feature allows you to communicate with Amazon when you have inventory that is not yet in stock but expected to be in stock on a specific date. This allows you to take orders in the meantime and set appropriate availability expectations with your customers.

To access our Supply Chain Manager feature, click the 3-vertical-dot icon on the top right and then select Supply Chain Manager.

This Article will cover how to:

  • Creating an inbound shipment
  • Editing an inbound shipment
  • Amazon’s restock date
  • Leaving past due inbound shipments open
  • Where to enter and manage Inbound Shipment Lead time
  • Download CSVs of your inbound shipments

Creating an Inbound Shipment

While we recommend filling out all fields when possible, the minimum required fields are:

  • Vendor
  • Warehouse
  • Shipment ID
  • At least one SKU

The Estimated Receipt Date can be blank or you can fill in your actual estimated receipt date. Please read the section on Leaving past due inbound shipments open to fully understand the impact of leaving this field blank.

On the first page you need to enter in the Vendor, Receiving Warehouse, and Shipment ID. 

On the second page you can add SKUs to your shipment either by uploading a csv or by clicking the + icon and searching your catalog.

Editing an Inbound Shipment

Clicking on an inbound shipment allows you to edit any field within the shipment. This includes Estimated Receipt Date, SKUs, and Quantity.

Amazon's Restock Date

Amazon accepts either available quantity or inbound quantity through their inventory feeds. Sending a quantity with a restock date to Amazon makes this product available for purchase before you have it in stock. Amazon will display this to the shopper with a later expected delivery date than if you actually had it in stock.

If you have an open inbound shipment (it has not been marked as Received or Cancelled) then Zentail can send the quantity within the shipment and the expected receipt date to Amazon as the inbound quantity and restock date.

Please note that Amazon accepts on available quantity OR restock date. So if your product has 2 units in stock with 100 units inbound, the feed to Amazon will only include the 2 units in stock. Once that sells out, a new feed will be sent with 100 units on a specific restock date.

Leaving past due inbound shipments open

What happens when you don’t close out an inbound shipment?
If SKUs on inbound shipment are out of stock: send restock date based on lead time

What happens when there is no “Estimated Receipt Date”?
If SKUs on inbound shipment are out of stock: send restock date based on lead time

Why would you manage inbound shipments this way?
SKUs are always available within X number of days
 - “X number of days” based on lead time
When SKUs go out of stock, automatically send future restock date to Amazon

Where to enter and manage Inbound Shipment Lead time

Zentail will send the future restock date based on the Estimated Receipt Date. If you feel this date is no longer accurate, you can always go into the inbound shipment and edit this date. If the Estimated Receipt Date is blank or is in the past, the restock date is based on: Current Date + Lead Time

Zentail will calculate the Lead Time based on the following priority:

  • Lead Time entered for that Vendor (from the inbound shipment) on Vendor Management page
  • If Lead Time on Vendor Management Page is blank, use Lead Time entered on that SKU on the Catalog page
  • If Lead Time is blank for that SKU, use Lead Time entered for Vendor Based on that SKU on the Vendor Management page
  • If above fields are blank, use the account-wide Lead Time entered on the Company Settings page
  • If all fields are blank, a default 2 day lead time will be used

How to download an Inbound Shipment 

The columns of the CSV will be:

  • PO Number
  • External Shipment Number
  • SKU
  • Order Quantity
  • Received Quantity
  • Order Status
  • Vendor
  • Destination Address
  • Created At Timestamp
  • Shipped At Timestamp
  • Estimated Delivery Date
  • Actual Delivery Date

Frequently Asked Questions

Can inbound shipments be added via .csv import?
Not yet, but we’d like to add this functionality. We’ll add this in our next iteration.

Can Zentail read inbound shipments from other integrations, like FBA or SkuVault?
Yes!  You can also Create FBA Inbound Shipments from within Zentail.

How does cost get calculated after an inbound shipment is received?
We’ll average the “cost” for your SKU based on:
 - ((QuantityOnhand X CurrentCost)+(InboundQuantity X InboundUnitCost)) divided by (QuantityOnhand + InboundQuantity)

  • Use above formula if QuanityonHand and CurrentCost is greater than 0. Otherwise, use InboundUnitCost

 - This only occurs once the inbound shipment is marked as “received”

 - If Unit Cost on the inbound shipment is blank, current cost on SKU is not affected at all.

Purchase Order Management functionality will be built out further and we welcome any feedback you have. 

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